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PRIVACY POLICY

We, Urban Team Global Limited & Urban Team GB Limited (henceforth "Urban Team"), as responsible for the processing, value your privacy and data protection is of a particularly high priority for us. The processing of personal data by Urban Team shall always be in line with applicable data protection laws and especially with the European General Data Protection Regulation (“GDPR”).

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This privacy policy is made available publicly to inform data subjects of the data processing by Urban Teams. Urban Teams organizes events especially regarding fitness and host these events in different places (“Service”). Interested individuals can sign up for these events in which case Urban Team processes personal data.

 

1. Name and Address of the controller​

 

1.1 Controller

Responsible for collecting and processing your personal information as a controller is Urban Teams with the following contact details:

Urban Team

Berkeley Square House

Q1J 6BD, London

United Kingdom

Phone: +44 (0) 20 3911 8454

Email: info@urbanteam.co.uk

Website: www.urbanteam.co.uk

 

1.2 Data Protection Officer

Urban Team has appointed a Data Protection Officer according to Art 37 GDPR. Data Protection Officer and its contact details are:

Mr Stephen Stewart

Berkeley Square House

Q1J 6BD, London

United Kingdom

Phone: +44 (0) 20 3911 8454

Email: itsupport@urbanteam.co.uk

Website: www.urbanteam.co.uk

 

2. Which personal information is collected and processed

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2.1 Urban Team’s Service

Your personal information may be collected during the provision of Urban Team’s Services or through the use of our website.

Personal information processed includes:

  • primary information such as your name (including prefix or title), your business, title or title and your connection to an individual person;

  • contact details, such as postal address, e-mail address and telephone numbers;

  • financial information, such as payment-related information;

  • technical information, such as information from your visits to our website or in relation to materials and communications we send to you electronically;

  • information you provide for a competition;

  • passport or ID

  • any other information that you may give us.

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We collect information from you as part of the procedure of delivering our Service and through other means and sources, such as keeping the contact details we already hold for you accurate and up to date using publicly available sources.

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We mainly process personal data you provide us with. Therefore, our main source for personal data is the information you give us. We do not track or profile by systematically sourcing publicly available data on you.

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We do not process sensitive data or data of children and minors.

 

2.2 Log files through use of our Website

Through your use of the Website, we gather, collect and store the following data:

  • IP Address and IP location

  • Referring (exit pages and URLs)

  • Number, duration and time of visits (your interaction with the Website)

  • Search engines, key phrases and keywords used to find our site

  • Browser type, type of device, screen size, internet service provider and operating system

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We collect these log files automatically by using cookies (for further details please see below). The log files collected are only used for statistical evaluations in an aggregated form for the purpose of operation, security and optimisation of the Website.

 

3. How and on what legal basis Urban Team use your personal information

We use your information to:

  • provide and improve the Services we provide;

  • to promote our Services, by sending news and publications, newsletters and details of events;

  • orient and direct our relationship with you and our clients;

  • provide and improve our website, including by auditing and monitoring its use;

  • to process your request and provide information requested by you;

  • for recruitment purposes

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We use your personal information on the following grounds:

  • in the stadium prior to entering a contract or negotiations and due to contractual obligation, especially by the Services we offer;

  • with your specific consent, especially to process your requests;

  • to comply with regulatory and legal obligations especially regarding data protection;

  • due to overriding legitimate interest in case of the log files through your use of our website.

 

4. For how long we keep personal information

We store your personal data just for as long as we need it for the fulfilment of the above mentioned purposes and our contractual and legal obligations. When we no longer need your personal data, we erase it from our systems and records or anonymise it so that you cannot be identified anymore.

 

5. With whom we share your personal information

We may share your personal information with third parties in accordance with contractual rights and obligations, including:

  • our professional consultants and auditors;

  • IT-providers, providers of other tools, software solutions and marketing tools as well as further providers with similar services; these are at the moment Microsoft for Office 365, Salesforce for CRM and Box.com (UK) Ltd. For secure file holding.

  • our payment service provider which is at the moment Skrill Limited, with its corporate seat in London;

  • third parties involved in the Services we provide, such as lawyers, enforcement agents, local consultants and others;

  • Entities involved in the organization of events or seminars or co-hosts thereof;

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All our Processors process your data solely on our behalf and on the basis of our instructions for the purposes as described above.

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If, in the future, we reorganize or transfer all or part of our business, we may need to transfer your personal information to new entities linked to Urban Team or to third parties through which Urban Team’s Services will be provided.

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Urban Team does not commercially sell, rent or dispose of personal information to any third party.

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Urban Team transfer personal data to data centers in third countries in respect of the Services:

  • Microsoft for Office 365,

  • Salesforce for CRM and

  • Box.com (UK) Ltd.

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These Processors confirmed that the necessary safeguards are taken.

 

6. Use of Cookies, Social Networks, Web Analyses and Re-Targeting 

Cookies

Cookies are used in different parts of our website. Cookies are small text files which are able to recognise users when they use our website on another occasion. They do not save any personal details such as a person's name or address, however. This means that you cannot be identified due to the corresponding information.

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We use cookies for the purpose of configuring our offers to your requirements and for analysing the way in which these offers are used. You can make the appropriate settings on your browser so that your consent must be obtained before the use of a cookie, or so that the general use of cookies is blocked. You can generally also use our website without cookies.

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Social networks

We cooperate with a variety of social networks. If you use these social networks, your browser will connect automatically with the appropriate network. In this context, it will transfer your IP address and other information such as cookies if you have previously visited the appropriate platform.

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As far as possible, we avoid this method of data transfer unless you actually interact with one of the platforms. By clicking on the appropriate symbol (such as the Facebook logo), you indicate that you are prepared to communicate with the chosen platform and that information regarding your person such as your IP address will be transferred to this social network.

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Web analytics

Provided that you have consented to the use of cookies, the website uses Google Analytics, a web analysis service of Google Inc. ("Google"). Google Analytics uses cookies to enable analysis of the use of the website. The information created by cookies about the use of this website by the users is ordinarily transmitted to a Google server in the USA or a different state outside of the EU and saved there.

The following data is collected by Google Analytics: IP address, browser, device type, device model, state, service provider, screen resolution, length of stay on the Website, language, operating system, and visited pages on the Website. Google will use this information to evaluate your use of the Website and create reports about the Website activities for us.

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You can also prevent the placement of cookies through the settings of your browser or by downloading and installing the browser plug-in available at the following link:

http://tools.google.com/dlpage/gaoptout?hl=de

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Re-targeting

To allow us to configure our advertising messages to your interests and to be able to offer you products and services that are as suitable as possible, we use re-targeting and tracking software. During the course of re-targeting and tracking, cookies are placed during your visit to our website and your IP address is forwarded to third parties (advertisers, web services, data management platforms, media agencies, publishers). We do this so that we can offer you customised advertising, offers and services.

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IntelliAd places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the IntelliAd network. For further information please visit https://www.intelliad.de/opt-out-manager/

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AppNexus places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please

visit https://www.appnexus.com/en/company/platform-privacy-polic

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Plista places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.plista.com/de/about/privacy/

 

Sizmek places cookies to perform interest based advertising and offer personalised web experiences. A  unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.sizmek.com/privacy-policy/

 

GroupM places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.xaxis.com/privacy-policy/

 

Google places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.google.com/intl/en/policies/terms/

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Facebook places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.facebook.com/privacy/explanation

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Netzeffekt places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://datenschutz.netrk.net/optout

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AdForm places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit  https://www.adition.com/datenschutz/

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Outbrain places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.outbrain.com/legal/privacy

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AddThis places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit http://www.addthis.com/privacy/privacy-policy.

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Adobe Analytics (Omniture) places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit http://www.adobe.com/privacy.html

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Affilinet places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.affili.net/uk/footeritem/privacy-policy

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Econda places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit http://www.econda.com/econda/enterprise/data-protection/data-privacy-statement/

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Etracker places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.etracker.com/de/datenschutz.html

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Etracker places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.etracker.com/de/datenschutz.html

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Flattr places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://flattr.com/privacy

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Getty Images places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.gettyimages.de/company/privacy-policy

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Instagram places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://help.instagram.com/155833707900388 and https://www.instagram.com/about/legal/privacy/

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Jetpack for WordPress places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.quantcast.com/privacy/

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LinkedIn places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.linkedin.com/legal/cookie-policy

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Pinterest places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://about.pinterest.com/privacy-policy

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Shariff places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://help.github.com/articles/github-privacy-policy/

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SlideShare places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.linkedin.com/legal/privacy-policy

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Twitter places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://twitter.com/privacy?lang=en

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Webtrekk places cookies to perform interest based advertising and offer personalised web experiences. A unique ID will be assigned to your browser that allows for identification within the ad network. For further information please visit https://www.webtrekk.com/en/why-webtrekk/data-protection/

 

7. How your personal information is protected

We use a variety of technical and organisational measures to help protect your personal information from unauthorised access, disclosure, modification, loss or destruction in accordance with applicable data protection laws.

 

8. What rights do you have?

GDPR and other applicable data protection laws protect certain rights for data subjects. In particular:

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Right of Access - right to obtain confirmation of which of your personal information is processed and information about it, for instance, which are the purposes of the processing, what are the conservation periods, among others.

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Right of Rectification - right to request modification of your personal information that is inaccurate or request incomplete personal information, such as the address, VAT, email, telephone contacts, or others.

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Right to Erasure or "right to be forgotten" - right to erase your personal information, provided that there are no valid grounds for its retention, for example in cases where Urban Teams has to keep the data to comply with legal obligation or because a court case is in progress.

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Right to Data Portability - right to receive the data you have provided us in a digital format of current use and automatic reading or to request the direct transmission of your data to another entity that becomes the new responsible for your personal information, however only if technically possible.

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Right to Withdraw Consent or Right of Opposition - right to object or withdraw consent at any time to data processing, for example in the case of data processing for marketing purposes, provided that no legitimate interests exist prevailing over your interests, rights and freedoms, such as defending a right in a judicial process.

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Right of Limitation - right to request the limitation of the processing of your personal information, in the form of: (i) suspension of processing or (ii) limitation of the scope of processing to certain categories of data or purposes of processing.

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Right to object and automated individual decision-making - When the processing of personal information, including the processing for the definition of profiles, is exclusively automatic (without human intervention) and may have effects in your legal sphere or significantly affect it, the Client shall have the right not to remain subject to any decision based on such automatic processing, except as otherwise provided by law and shall have the right that Urban Team take appropriate measures to safeguard its rights and freedoms and legitimate interests, including the right to have human intervention in decision making by Urban Team, the right to express its point of view or contest the decision taken on the basis of automated individual information processing.

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Right to complain - right to complain to the supervisory authority, in addition to Urban Team.

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The exercise of rights is free of charge, except in the case of a manifestly unfounded or excessive request, in which case a reasonable fee may be charged regarding its costs.

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The information must be provided in writing but may be given orally if requested. In this case, Urban Team should verify your identity by means other than oral.

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The response to requests should be provided within a maximum of 30 days, unless it is a particularly complex request.

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